UKEstablishmentby City Solution

Service

Company secretarial services for overseas-owned UK companies

The paperwork behind the company: registers, minutes, resolutions, share issues, director changes and dividends — kept current and filed within the statutory 14 days.

From £40per month · confirmation statement and registers included in Establish
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A UK company must keep registers of members, directors, secretaries, PSCs and charges, minute its board decisions, and notify Companies House of changes within 14 days. Dividends need a board minute and a dividend voucher, and must be paid from distributable reserves shown in accounts — a common failure in subsidiaries that pay profits up informally.

We hold the registers electronically, draft minutes and resolutions for the decisions the company takes, file the forms, and prepare dividend paperwork alongside the year-end accounts so distributions are lawful.

What’s included

  • Statutory registers held and maintained
  • Board minutes and written resolutions
  • Share allotments (SH01), transfers and stamp duty
  • Director and secretary appointments and resignations
  • PSC and registered office changes
  • Dividend minutes and vouchers
  • Confirmation statement

How it works

What happens, in order

01

Take over

Existing registers reviewed and corrected; missing filings identified.

02

Maintain

Every change minuted and filed within 14 days.

03

Report

Confirmation statement filed annually; registers available to you on request.

When you need this

Who this is for

Any UK company whose directors are abroad and do not have a UK company secretary. Companies making regular dividend payments to the parent especially benefit.

Common questions

Does a UK private company need a company secretary?
No, not since 2008. But the duties still exist, and someone has to do them.
Can dividends be paid quarterly to the parent?
Yes, provided there are distributable profits at each payment date, evidenced by accounts, and each is minuted. We prepare interim accounts where needed.
What is a PSC?
A person with significant control: anyone holding more than 25% of shares or votes or otherwise controlling the company. For a subsidiary this is usually the parent, recorded as a relevant legal entity.
How quickly must changes be filed?
Within 14 days for director, secretary, address and PSC changes; within one month for share allotments.

Related reading

Fees exclude VAT and third-party disbursements (Companies House fees, HMRC penalties, courier costs) which are passed through at cost. Identity and ownership checks apply to every engagement. Bank account opening is subject to the provider’s eligibility criteria.